Financial news for University College

Financial news announcement presented by Zai Sookram, academic affairs business manager.  The goal is to communicate timely news and information specifically related to Accounting and Finance.

 

Updated or New Policy and Procedures

 

Mileage rates are changed only upon notification from SAO/OPB via revisions to this policy:

For travel on or after January 1, 2016, reimbursement rates for the business use of personal motor vehicles are as follows:

 

Tier 1 Rate: When it is determined that a personal motor vehicle is the most advantageous form of travel, the employee will be reimbursed for business miles traveled as follows:

Automobile $ 0.54 per mile

Motorcycle $ 0.51 per mile

Aircraft $ 1.17 per mile

 

Tier 2 Rate: If a government-owned (agency-owned) vehicle is available, and its use is determined to be most advantageous to the state, OR if it is determined that a rental vehicle (Hertz Rent-a-Car contract) is the recommended method of travel, but a personal motor vehicle is used, the employee will be reimbursed for business miles traveled at $ 0.19 per mile.

 

Draft for Year-End Deadlines:

 

Year-end deadlines are drawing near.  Please check the following webpage periodically for updates.

http://ofm.kennesaw.edu/ofmquicklinks/yearend.php

 

Travel/ Concur Support with Internet Explorer: Internet Explorer users will need to upgrade to IE11.

 

Please visit the "News" webpage for the Office of Financial Management (OFM) for up-to-date financial management system notifications and other important news: http://ofm.kennesaw.edu/ofmquicklinks/news.php

 

Other important links:

Job Aids
http://finance.kennesaw.edu/travel/travelresources.php

Out of State Per Diem:
http://www.gsa.gov/portal/content/104877

International Per Diem:

https://aoprals.state.gov/web920/per_diem.asp

Notification received from the USG in reference to a STAPLES price increase took effect on Monday, February 22, 2016:

 

SUBJECT: Staples (Statewide Contract) Price Increase

 

Staples will be increasing prices on most of their items; this increase goes into effect on Monday, February 22, 2016.  Specifically, this change will result in a 2% price increase for the core items in the General Office Supplies and the New Toner categories, and a 1% price increase for the core items in the Paper category.

 

In order to prevent order delays, all Staples orders must be received by the supplier no later than Friday, February 19, 2016.  This means that any carts addressed to Staples in the GeorgiaFIRST Marketplace must be generated to a requisition in PeopleSoft, sourced to a purchase order, and sent to Staples before the close of business on February 19, 2016.

 

To assist in this process, please monitor any “Pending” Staples orders that are placed using the GeorgiaFIRST Marketplace (in ePro) to ensure that all required approvals are secured in a timely manner.  Suggested end-date ordering is the close of business (COB) on Thursday, February 18, 2016.  This date will allow all orders to source to a purchase order and transmit to Staples before COB Friday, February 19, 2016.  Any orders in-process that are not fully approved by COB on Friday will need to be canceled and resubmitted beginning Monday, February 22, 2016, with the new pricing.